Indonesia
Thailand
OrangeWorkforce Use Cases
AP Process for Employee Claims Streamlined, Saving 3 Hours Per Day
Industry
Logistics
Results
- 3 hours per day saved on AP Process
Applications Involved
- In-house billing system
- Microsoft Excel
- Accounting System (SQL Accounting)
- Microsoft Outlook
| Industry | Results | Applications Involved |
|---|---|---|
| Logistics |
|
|
Managing employee claims for both part-time and full-time staff can quickly become a administrative bottleneck for finance teams. Manual receipt handling, tedious spreadsheet updates, and multi-system data entry not only consume valuable hours but also introduce risks of human error and processing delays.
By adopting OrangeWorkforce as their core accounts payable automation software, a regional logistics company successfully transformed its employee expense claims workflow, saving 3 hours per day while achieving complete end-to-end processing with zero human involvement.
Key Results & Business Benefits
Deploying modern accounts payable automation software yielded rapid operational gains for the logistics organization:
- 3 Hours Saved Daily: Eliminated 3 hours of tedious, repetitive administrative tasks every single day.
- Rapid Deployment: The entire automated solution went live within just 1 week.
- Zero Human Involvement: From email receipt to system entry and HR notification, the claims lifecycle runs completely touchless.
- Cross-System Harmony: Seamlessly bridges legacy systems, Microsoft Office tools, and enterprise databases like Oracle without requiring expensive custom API builds.
Modernize Your Accounts Payable Workflows
Manual claim processing shouldn’t slow down your finance department. With purpose-built accounts payable automation software like OrangeWorkforce, your organization can accelerate reimbursement cycles, eliminate administrative overhead, and free up staff for strategic financial priorities.
Ready to automate your accounts payable processes?
Contact OrangeFIN Asia today to discover how OrangeWorkforce can transform your business workflows.
Manual Process Before OrangeWorkforce RPA:
- Manual download of claim form from Microsoft Outlook
- Manual entry of claim amount in system
- Manual attachment of supporting document in system
- Manual preparation of payment remittance
- Manual compilation of Division Justification Input into KPI Report
Automated Process with OrangeWorkforce RPA:
- Auto scheduler triggered to read email in Microsoft Outlook
- A copy of the email is saved
- Claims PDF document is downloaded
- Oracle Systems is updated
- Documents attached as proof
- Notifications sent to HR Officer
Results After OrangeWorkforce RPA:
- 3 hours per day saved on AP Process
- Live in 1 week
- Zero human involvement